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Buildertrend Integrations 2026: QuickBooks, Xero, and 20+ Connected Apps

What connects, what syncs automatically, and what to watch out for

QuickBooks Integration: The Most Important One

For most residential contractors in North America, the QuickBooks integration is the deciding factor in their Buildertrend setup. Getting it configured correctly from day 1 prevents months of messy, duplicated financial data. Here's what you need to know:

QuickBooks Online (Recommended)

  • + Full two-way sync
  • + Invoices sync in both directions
  • + Payments sync automatically
  • + Purchase orders and change orders sync
  • + Payroll timesheets sync
  • + Vendor/subcontractor sync
  • + Cost codes and chart of accounts

QuickBooks Desktop (Limited)

  • ! One-way sync only (BT to QBD)
  • ! Changes in QBD don't sync back to BT
  • ! More manual reconciliation needed
  • + Still eliminates some double entry
  • + Works for basic invoice sync

Consider upgrading to QBO to get full two-way sync if you're still on Desktop.

Common QuickBooks Sync Issues (and how to resolve them)

Duplicate invoices: Usually caused by manually entering invoices in both systems before the sync is set up. Solution: set up the sync before entering any data, then designate Buildertrend as the source of truth for project invoices.
Cost code mismatch: Buildertrend and QuickBooks cost code structures may not align. Solution: set up your QuickBooks chart of accounts to match your Buildertrend cost codes during initial setup (not after months of data).
Sync delays: The sync typically runs automatically but can have 5-30 minute delays. If you need immediate sync, use the manual sync option in the integration settings.

Xero Integration

The Xero integration provides two-way sync with similar capabilities to the QuickBooks Online integration. Supported sync items: invoices, payments, purchase orders, change orders, and vendor/subcontractor data.

Xero is particularly popular with contractors based in Australia, New Zealand, and the UK. If you're in North America and choosing between Xero and QuickBooks, the QuickBooks ecosystem has more Buildertrend user documentation and community support for troubleshooting integration issues.

Full Integrations List

IntegrationCategoryTypeKey Use Case
QuickBooks OnlineAccountingTwo-way syncTwo-way sync: invoices, payments, POs, change orders, cost codes, payroll. The most important integration for most contractors.
QuickBooks DesktopAccountingOne-way syncOne-way sync from Buildertrend to QuickBooks Desktop. Upgrade to QBO for full two-way capability.
XeroAccountingTwo-way syncFull two-way sync similar to QuickBooks Online. Best for contractors outside North America.
GustoPayrollIntegrationTimesheet data from Buildertrend's time clock (Complete plan) syncs to Gusto for payroll processing. Eliminates manual payroll data entry.
DocuSigneSigningIntegrationSend contracts, change orders, and proposals for electronic signature through DocuSign. Signed documents attach to the project record in Buildertrend.
EagleViewMeasurementIntegrationOrder aerial roof and exterior measurements from EagleView directly from Buildertrend. Measurements import into your estimate. Best for roofing contractors.
HoverMeasurementIntegration3D exterior measurement and visualization for remodeling. Homeowner takes photos with phone; Hover generates 3D model and measurements. Integrates with Buildertrend estimates.
CompanyCamPhotosIntegrationEnhanced job site photo management. CompanyCam photos sync to Buildertrend project files. Useful if you want CompanyCam's annotation and reporting features alongside Buildertrend.
Buildertrend Pay (Bill Pay)PaymentsBuilt-inBuilt-in payment processing for client invoices. Costs 2.99% + $0.30 + $1.49 per transaction. See hidden costs guide before enabling.
ZapierAutomationIntegrationConnect Buildertrend to 1,000+ other apps via Zapier. Automate workflows like: new Buildertrend job creates a Slack notification, or new contact triggers a Mailchimp sequence.

What Doesn't Integrate Well

✗
Procore

No Buildertrend-Procore integration. They serve different markets and don't share data. If you run both for different business units, you'll maintain two separate systems.

✗
Hourly payroll without QuickBooks

If you pay field staff hourly and don't use QuickBooks, integrating Buildertrend's time clock data with payroll requires a manual process or Zapier workaround.

✗
ERP systems (SAP, Oracle)

Large enterprise ERP systems don't have native Buildertrend integrations. Only relevant for large commercial firms, who would likely be using Procore anyway.

✗
Multiple QuickBooks companies

If you have multiple Buildertrend companies (e.g., multiple LLCs), each needs its own QuickBooks sync setup. You cannot consolidate multiple Buildertrend accounts into one QuickBooks file easily.

Integrations FAQ

Does Buildertrend sync with QuickBooks Online and QuickBooks Desktop?
Yes to both, but with different capabilities. QuickBooks Online: two-way sync. Invoices, payments, purchase orders, change orders, cost codes, and vendor information sync automatically between the two platforms. QuickBooks Desktop: one-way sync only. Data flows from Buildertrend to QuickBooks Desktop but not the other way. If you're on QuickBooks Desktop and considering upgrading, this is worth factoring into your decision - the two-way sync with QuickBooks Online is significantly more useful.
What specifically syncs between Buildertrend and QuickBooks?
The following data syncs between Buildertrend and QuickBooks Online in both directions: invoices and payments, purchase orders, change orders with cost codes, vendor information, and payroll data (timesheets sync to QuickBooks payroll). Chart of accounts and cost codes stay in sync so you don't need to maintain two separate coding structures. The sync typically runs automatically in real-time or on a short delay - manual sync is also available if you need to force an update.
Is the Buildertrend Xero integration as good as QuickBooks?
The Xero integration is similar in capability to the QuickBooks Online integration - two-way sync with comparable data fields. The main difference is that Xero is more commonly used by contractors outside the United States (particularly in Australia, New Zealand, and the UK). In North America, QuickBooks is the dominant choice and has been the focus of Buildertrend's integration development longer. If you're already on Xero and happy with it, the integration works well. If you're choosing an accounting system, QuickBooks Online has a larger Buildertrend user community for troubleshooting.
Are there any integrations that are only on certain Buildertrend plans?
Most core integrations (QuickBooks, Xero) are available on all plans. Some advanced integrations and API access expand on the Complete plan. Specific third-party integrations may have their own subscription costs separate from Buildertrend - for example, CompanyCam has its own pricing and Buildertrend's integration just connects the two accounts. Always verify whether an integration requires a separate subscription to the third-party service.
Pricing Overview
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